Privacy Policy

Last updated: 10th September 2025

Recruit Employ (“we”, “our”, “us”) is committed to protecting the privacy and security of the personal information of our candidates, clients, suppliers, and website users. This Privacy Policy explains how we collect, use, store, and protect your personal data in line with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are

We are Recruit Employ, a recruitment agency registered in the UK.

2. Information We Collect

We may collect and process the following types of personal data:

  • Candidates: name, contact details, CV, employment history, qualifications, skills, right-to-work documentation, references, and other information you provide during the recruitment process.

  • Clients: company contact information, job descriptions, contracts, and communications.

  • Suppliers: business contact details, banking information, and correspondence.

  • Website users: IP addresses, cookies, browsing data, and any information submitted via forms.

3. How We Use Your Information

We process personal data for the following purposes:

  • To provide recruitment services, including candidate sourcing, job matching, and placement.

  • To comply with legal and regulatory obligations.

  • To manage relationships with clients, candidates, and suppliers.

  • To process payments, invoices, and contracts.

  • To improve our website, services, and communication.

  • For marketing purposes (only where consent has been given).

4. Lawful Basis for Processing

We process your personal data under the following lawful bases:

  • Contractual necessity – when processing is required to deliver recruitment services.

  • Legal obligation – to meet regulatory and statutory requirements.

  • Legitimate interests – for business operations such as candidate matching, client management, and service improvement.

  • Consent – for marketing communications and optional services.

5. Sharing Your Information

We may share your personal data with:

  • Prospective employers (clients) when you apply or are shortlisted for a role.

  • Background check providers, referees, and professional bodies.

  • Our service providers such as IT, payroll, and legal advisers.

  • Regulators or authorities where legally required.

We do not sell personal data to third parties.

6. International Transfers

If we transfer your personal data outside the UK/EEA, we will ensure appropriate safeguards are in place, such as adequacy decisions or standard contractual clauses.

7. Data Retention

We keep your personal data only as long as necessary:

  • Candidate records: typically up to 2 years after last contact, unless you consent to a longer period.

  • Client and supplier data: retained for the duration of the business relationship and up to 6 years for legal/accounting purposes.

  • Marketing data: until you withdraw consent.

8. Your Rights

You have the following rights under UK GDPR:

  • Right to access your data.

  • Right to rectification of inaccurate data.

  • Right to erasure (“right to be forgotten”).

  • Right to restrict or object to processing.

  • Right to data portability.

  • Right to withdraw consent at any time.

To exercise these rights, please contact us at info@recruitemploy.co.uk.

9. Cookies

Cookies are small text files stored on your device when you visit our site. They allow us to improve website functionality, analyse traffic, and deliver personalised content.

Types of Cookies We Use

  • Essential cookies – required for site functionality (e.g., forms, logins).

  • Analytics cookies – help us understand how visitors use the site (e.g., Google Analytics).

  • Functional cookies – remember preferences to improve user experience.

  • Marketing cookies – track user activity to show relevant content (only used with consent).

Third-Party Cookies

We may use services such as Google Analytics or LinkedIn plugins, which place their own cookies. These providers may track activity across websites.

Managing Cookies

On your first visit, our cookie banner will ask for your consent to non-essential cookies. You can manage or block cookies anytime via browser settings. Blocking some cookies may affect functionality.

10. How We Protect Your Data

We use appropriate technical and organisational measures to protect personal data from unauthorised access, loss, or misuse.

11. Contact Us

If you have any questions about this Privacy Policy or wish to exercise your rights, please contact us:

info@recruitemploy.co.uk

If you are not satisfied with our response, you have the right to lodge a complaint with the **Information Commissioner’s Office (ICO)**: [www.ico.org.uk](https://www.ico.org.uk).